Job Description

The purpose of this position is to provide premier assistance to the Regional Property Manager (RPM) or Senior Regional Property Manager (SRPM) for Publix’s company controlled and managed real estate portfolio consisting of approximately 30 million square feet of retail space. The incumbent is responsible for providing administrative support to the RPM as he/she facilitates and coordinates the required maintenance items necessary for ensuring the property is always operational and maintained in a first-class manner. This position supports the Senior Regional Property Manager, the Regional Property Manager, and the Regional Property Specialist (RPS) in maintaining a safe, clean, and convenient shopping environment for over 3,300 tenants, 450 Publix store locations and all of their respective customers and invitees.

Responsibilities include:

• Daily coordination of real estate matters and exterior property duties for all Publix owned and controlled locations in support of the respective RPM, SRPM, or RPS (as applicable) for both routine and non-routine repairs, as well as for tracking capital improvements and remodels.
• Acting as a liaison alongside the SRPM, RPM and RPS among Publix, landlords, tenants, and customers in resolving issues relating to the interpretation of and compliance with lease provisions (e.g., restrictive uses, reporting requirements, rent payment and account inquiries, continuous operations, insurance, and maintenance and repair items, etc.).
• Performing an initial review of documents received from legal before sending to the incumbent’s manager for final approval and ensuring that documents are properly executed by all parties.
• Completing additional administrative tasks as assigned by various members of Real Estate management.
• Reviewing documents received during the due diligence process associated with the acquisition of a shopping center and ensuring all documents and files are routed to the appropriate departments.

Required Qualifications

• High school diploma or equivalent or equivalent experience
• 2 years’ experience in a customer service field or 3 years’ experience in an administrative/office position
• Basic experience in Microsoft Office (Word, Excel, PowerPoint, Access)
• Availability to work weekends and extended hours as business needs require
• The ability and willingness to demonstrate eagerness, enthusiasm, optimism, and passion when working
• Flexibility and adaptability
• The ability to work effectively without close supervision or guidance
• Planning and organizational skills
• Time management skills
• Detail oriented
• Problem solving skills
• Customer focused
• Verbal and written communication skills
• Verbal reasoning to review and interpret legal documents
• Ability to deal with highly confidential information

Preferred Qualifications

• Associate’s degree in Business or any other analytical discipline
• 4 years’ experience in a customer service field or 6 years’ experience in an administrative position
• Knowledge of construction and maintenance terminology
• Knowledge of financial and accounting terminology
• Knowledge of property management processes
• Intermediate skills in Microsoft Office (Word, Excel, PowerPoint)
• Experience with SAP, Compass, CMMS, ViewStar, Property Portal (Azure), Geoportal

Benefits

• Employee stock ownership plan that contributes Publix stock to associates each year at no cost
• An opportunity to purchase additional shares of our privately-held stock
• 401(k) retirement savings plan
• Group health, dental and vision plans
• Paid Time Off
• Paid Parental Leave
• Short- and long-term disability insurance
• Tuition reimbursement
• Free hot lunches (buffet-style) at facilities with a cafeteria

Year End Bonus

To reward associates for their contributions to the company for the calendar year, Publix provides a Holiday Bonus in November. In the first year of continuous employment the bonus is equal to 15 hours of pay, and in the second year of continuous employment the bonus is equal to one week’s pay if associate remains employed through issue date of the bonus check. In subsequent years, the bonus is equal to two weeks’ pay.

Additional Information

Your application may have additional steps that you will need to complete in order to remain eligible for consideration. Please be sure to monitor your email, including your spam folder, on a daily basis for critical, time-sensitive emails that could require action within 24-48 hours.

Please do not use your Publix email address when applying. Once your application has been successfully submitted you will receive a confirmation email.

Please note that Publix will not sponsor any hire for this position for a visa or permanent residence.

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