Job Description

Description:

Project Name:
Digital Services Digitization of Physical Records and File Management Support


Job Title: Records Coordinator


Scope:


Active File Management (AFM) provides digitization services and file management support, such as records indexing, sorting, filing and boxing across departments in the Government of Alberta (GoA) as part of the Technology and Innovation mandate to increase the availability of digital government services. To expedite the digital strategy, AFM needs to hire resources for digitization initiatives and other file management support across the departments wherein the project timeline varies depending on the volume of the records.


Duties:
Applying file classification structure and retention schedules to records
Records inventory / inputting data into spreadsheets or other templates using data entry tools
Indexing, sorting, filing and boxing of paper records
Verifying accuracy and completeness of data
Scans and inventories records for large-scale digitization and clean-up projects
Lifting and moving boxed records weighing up to 30 lbs.
Familiarization with PaperStream Software, SharePoint Online and Microsoft applications such as but not limited to MS Excel and MS Outlook
Other duties as required.


Equipment Requirements:
GoA will supply laptop or desktop


Working Hours:
Standard Hours of work are 08:15 16:30 Alberta time, Monday through Friday excluding holidays observed by the Province


Notes on Location:
The expectation will be for the resource to work from the office from Monday to Friday.


Incumbency:
Previously this role (all 7 positions) was filled by a contractor, however, for this and all other opportunities, the Ministry seeks the best person to fill the role.


Background Check Required:
Standard Background Check:
The Supplier shall, prior to commencement of the Services, provide the Province, on its request and at no cost to the Province, with criminal record checks.


Mandatory Training Courses:
Once hired the resource will be required to complete all mandatory training which includes but not limited to Freedom of Information and Protection of Privacy Act and Security awareness training. There may also be some optional courses as well.


Anticipated Interviews Dates
will be held between January 8, 2026, to January 12, 2026
Refer to the Job Posting attachments for the proposed form of contract applicable to this Contingent Resource Request


Scoring Methodology:
Financial/Pricing: 15%
Resource Qualifications: 15%
Interview Process: 70%


SUBMISSION MUST INCLUDE:
RESUME
ALL REQUIRED EXPERIENCE MUST BE DESCRIBED IN RESUME UNDER THE JOB/PROJECT WHERE EXPERIENCE WAS ATTAINED.
EACH JOB/PROJECT MUST CONTAIN THE TERM OF THE JOB/PROJECT IN THE FORMAT MMM/YYYY to MMM/YYYY.
RESOURCE REFERENCES
o Three references, for whom similar work has been performed, must be provided. The most recent reference should be listed first. Reference checks may or may not be completed to assist with scoring of the proposed resource.

Enable Skills-Based Hiring

No

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Qualification Additional Details Payment Terms : Y030 - within 30 days Due net|Y015 Maximum Extension Term (Months) : 3 Qualification Assessment Must Have Education Yes/No - Post secondary education in a related field or equivalent work experience Yes Work Experience Duration - Demonstrated experience with MS office suite (Excel and Outlook) 1 years Duration - Experience in high volume digitization and record inventories 1 years Duration - Experience using PaperStream software. 1 years Duration- Experience using SharePoint online. 1 years Yes/No - Experience in applying public sector Digitization Standards and Guideline Yes Nice to Have Work Experience Duration - Experience in an Information Management environment working, including... 2 years Duration - Experience with interpretation and application of records retention and disposition... 2 years Duration - Experience with the Classification of Records. 2 years Duration - Experience working on multiple tasks or initiatives with strict timelines, simultaneousl 2 years

Job Tags

Contract work, For contractors, Work experience placement, Monday to Friday,

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