Job Description
A Leading Global Investment Company in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant to join its Private Equity Team. This is a newly created position that will include primary support for two senior-level executives and secondary support for 6-8 others. Candidates must have a minimum of 3+ years of applicable high-level executive administrative support experience supporting a team of demanding investment/financial professionals (required) within financial services (Private Equity, Sales & Trading, Investment Banking, maybe consulting etc.) and a Bachelor’s degree is strongly preferred. They should be extremely polished and professional, flexible, accustomed to working in a fast-paced environment, and possess strong communication skills (both verbal and written) as this person will be interacting with internal and external stakeholders. This is an excellent opportunity to be part of a team that is one of the largest, and most established private equity investors in the world today!
- Salary depends on experience (110-120k base), plus paid overtime (heavy, lots of $$$ to be made!) and discretionary bonus eligibility.
- Hours are 8:00am-5:00pm, with flexibility to work overtime as needed. Hybrid work schedule (4 days in office / 1 day remote).
Responsibilities:
- Provide administrative support with diligence and accuracy to 6-8 members of the Private Equity Team. Serve as a gatekeeper and representative of the team, managing multiple requests while maintaining relationships.
- Effectively calendar meetings for stakeholders across multiple time zones, managing last minute changes.
- Coordinate meeting logistics, including conference room reservations, access for remote participants, catering, meeting materials, etc.
- Research, plan, and coordinate extensive domestic and international travel details such as flights, hotels, and ground transportation.
- Track and process employee expenses and travel claims in accordance with company policy.
- Maintain key contact lists and data entry.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Establish work procedures and standards to improve efficiency and effectiveness.
- Oversee coordination of staff welfare activities or other team events. Source service providers and locations; review and negotiate proposals as appropriate.
- Be a resource to colleagues helping to train on relevant systems such as Concur, FCM, MyAccess, ZOOM.
- Assist with more complex administrative or operational activities such as:
- Research, plan, coordinate and book travel and meeting arrangements for senior leadership, global executives, and government officials visiting from other locations.
- Support team recruitment efforts such as scheduling interviews and facilitating case studies.
Required Qualifications:- Minimum 3+ years of applicable high-level executive administrative experience supporting a team of demanding investment/finance professionals (Private Equity, Sales & Trading, Investment Banking, maybe consulting etc.) within financial services.
- Bachelor’s degree strongly preferred/required.
- Ability to prioritize, multitask, and thrive in a hectic, fast-paced, global work environment.
- Collaborative, organized, responsive professional with experience supporting multiple stakeholders.
- Excellent interpersonal and communication skills while understanding the need for discretion and confidentiality.
- Adept at working independently and efficiently on activities in which instructions, practices, and procedures may be ambiguous.
- Experience and/or strong interest in executing corporate events preferred.
- Proficiency in MS Office, Concur, and Travel booking software.
If you meet the required qualifications and are interested in this role, please apply today.
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About Solomon PageFounded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
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Job Tags
Permanent employment, Full time, Remote job, Flexible hours,