Job Description

Job Title: Personal Executive Assistant

Company : Flat Fee Landlord
Location : Houston, TX
Reports To : Founder/Visionary

About Us:

Flat Fee Landlord is a cutting-edge property management company based in Houston, TX. We simplify real estate investing while building stronger communities. Guided by our core values of Creativity, Urgency, and Trust (CUT) , our ambitious goal is to manage 20,000 doors, sell 500 homes, and maintain a 30% profit margin by 2033 . We create value for homeowners, investors, residents, and our team, and we're looking for a proactive, detail-oriented Personal Executive Assistant to support our Founder/Visionary in both professional and personal matters.

Position Summary:

As a Personal Executive Assistant , you will be responsible for handling the daily operations and support tasks for the Founder/Visionary. This role is critical in ensuring smooth workflows for both business and personal matters. The ideal candidate will be highly organized, an effective communicator, and adept at multitasking in a fast-paced environment.

Key Responsibilities:

Professional Tasks

• Calendar & Email Management :

Manage and prioritize the Founder’s appointments, meetings, and emails, ensuring timely responses and adjustments for urgent matters.

• Travel & Event Planning :

Coordinate all business and personal travel, including logistics, itineraries, and preparing travel expense reports. Organize events like team-building activities and client appreciation events.

• Project Coordination :

Manage various business projects by liaising with departments, tracking progress, and preparing reports.

• Document Preparation :

Create, edit, and organize important documents, presentations, and reports.

• Client & Vendor Relations :

Act as the point of contact for key clients and vendors, managing relationships and ensuring smooth communication.

• Meeting Support :

Prepare agendas, take minutes, and follow up on action items during in-person and virtual meetings, including L10 and Quarterly meetings.

• HR Support :

Assist in the onboarding of new employees, training coordination, and maintaining employee records.

Personal Tasks

• Errands & Family Support :

Handle personal errands and assist with family-related tasks, such as scheduling and pick-ups.

• Household Management :

Coordinate with household service providers and manage household logistics.

• Personal Travel & Pet Care :

Organize family trips and assist with pet-related tasks, including scheduling vet appointments.

Qualifications:

• Experience :

Minimum of 3 years as an Executive Assistant, preferably supporting high-level executives in real estate or property management.

• Technical Skills :

Proficiency in Google Workspace, Canva, BambooHR, and real estate software like AppFolio, ResMan, and QuickBooks.

• Communication & Organization :

Excellent written/verbal communication and strong organizational skills.

• Multitasking & Discretion :

Ability to manage multiple priorities while maintaining confidentiality.

• Transportation :

Reliable transportation and a willingness to run errands as needed.

• Education :

Bachelor’s degree preferred.

Compensation and Benefits:

• Salary : $60,000 - $75,000 annually (based on experience)
• Benefits :
• Health, dental, and vision insurance
• Paid time off and holidays
• Professional development and growth opportunities

Diversity Statement:

Flat Fee Landlord is dedicated to promoting diversity, equity, and inclusion. We welcome all qualified candidates regardless of race, gender, age, sexual orientation, religion, or disability. We believe that diversity enriches our company and helps drive innovation.

How to Apply:

Interested candidates should submit their resume and a cover letter detailing their relevant experience and why they are a good fit for this role to hr@flatfeelandlord.com .

Working Genius:

Preferred Working Genius types for this role are Galvanizer (G), Enablement (E), or Tenacity (T) to ensure successful management of projects and tasks while providing excellent support.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Professional development assistance

Schedule:

• Monday to Friday
• Weekends as needed

Application Question(s):

• How many years of experience do you have working as an executive assistant with high-performing CEOs or executives?
• Do you have experience with any of the following softwares: Google Workspace, Canva, BambooHR, AppFolio, ResMan, and/or QuickBooks?
• Describe your approach to managing an executive’s email inbox, including how you prioritize messages and handle communications on their behalf.
• Are you comfortable running personal errands for the Founder, such as picking up dry cleaning or shopping?
• How do you ensure a high level of discretion and confidentiality in your work?
• Have you worked with CEOs or executives in the real estate industry?

Experience:

• Canva: 1 year (Required)
• Executive administrative support: 3 years (Required)
• Organizational skills: 1 year (Required)
• Events management: 2 years (Required)
• Calendar management: 3 years (Required)

Ability to Commute:

• Houston, TX 77002 (Required)

Work Location: In person

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