Job Description

Job Title: Project Coordinator
Location: Charlestown, MA, 02129
Duration: 4 Months +
Schedule: Monday Friday, 8:00 AM 4:00 PM (with flexibility). Some shifts may vary during training periods.

Job Description

The Project Manager will support the Policy, Strategy, and Oversight team within the Engineering & Maintenance (E&M) Division of the MBTA . This role focuses on coordinating and managing training programs for over 1,000 employees responsible for maintaining MBTA's fixed infrastructure, including tracks, power systems, signals, communications, and facilities.

Key Responsibilities Training Program Support

• Assist in executing the E&M Safety Series , a two-week full-shift training for all E&M employees.
• Prepare and distribute training materials, including schedules, name tags, and feedback surveys.
• Set up and break down AV equipment at various classroom locations.
• Maintain and restock training materials as needed.
• Manage data entry and tracking in Excel , compiling information from feedback forms and sign-in sheets.
• Upload and update training participation records in the Learning Management System (LMS) .
• Provide directions and assistance to participants during training sessions.

Scheduling & Coordination

• Schedule additional training sessions, managing room reservations and instructor availability.
• Coordinate with supervisors to ensure employee attendance at mandatory trainings.
• Send Outlook calendar invites to employees and supervisors for upcoming sessions.
• Track participation and follow up with employees who missed sessions.

Administrative & Continuous Improvement Support

• Support ongoing administrative tasks and process improvements within the E&M Policy, Strategy, and Oversight team .

Minimum Qualifications

• Proficiency in Microsoft Office Suite , including Outlook, Word, Excel, Teams, and PowerPoint .
• Experience with mail merging Word documents .
• Familiarity with AV equipment , including screens, projectors, microphones, and speakers.
• Strong communication skills, with the ability to simplify complex information for various audiences.
• Highly organized, reliable, proactive , and able to work collaboratively with diverse teams.

Preferred Qualifications

• Background in event management .
• Experience with Microsoft Publisher, Mail Merging, and Learning Management Systems (LMS) .

Work Location & Logistics

• Onsite Location: 21 Arlington Ave, Boston, MA 02129 (Engineering & Maintenance, Building 2).
• Remote Work: Limited availability.
• Work Schedule:
  • Standard Hours: Monday Friday, 8:00 AM 4:00 PM (flexible start times).
  • During May 2 19, additional in-person shifts are required:
    • Monday, May 5: 5:30 AM 3:00 PM
    • Tuesday, May 6: 5:30 AM 11:00 PM
    • Wednesday, May 7: 10:00 PM 7:00 AM (Thursday)
    • Thursday, May 8: 10:00 PM 7:00 AM (Friday)
    • Monday, May 12: 10:00 PM 3:00 PM (Tuesday)
    • Thursday, May 15: 5:30 AM 6:00 PM
    • Thursday, May 15: 10:00 PM 7:00 AM (Friday)

Required Skills & Experience

Skill Required Experience

Microsoft Excel 3+ years Microsoft Word 3+ years Event Management 1+ year

Job Tags

Flexible hours, Shift work, Monday to Friday,

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