Senior Staff Assistant | Rochester Institute of Technology Job at Rochester Institute of Technology, Rochester, NY

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  • Rochester Institute of Technology
  • Rochester, NY

Job Description

Senior Staff Assistant
8935BR
Institute of Health Sciences and Technology
CHST Physician Assistant Program

Job Summary
We are seeking a dynamic individual to provide administrative support and office management for the faculty, staff, and students within the CHST Physician Assistant program. This position requires excellent organizational and interpersonal skills, attention to detail and familiarity with financial processes while upholding the University's core values.
An excellent candidate will:
  • Have a basic understanding of the role that a Physician Assistant plays in health care
  • Work well in a team environment, demonstrating excellent communication, collaboration and collegiality
  • Manage multiple tasks efficiently while maintaining high quality work
  • Display strong organizational skills with effective time management




Job Responsibilities:
Administrative and Student Support Services:
Provide administrative support to the faculty, staff and students in the Physician Assistant program including but not limited to, processing academic forms, scheduling meetings, and serving as the main point of contact for the program.
Additional tasks include:
  • Maintaining current student files and academic program rosters
  • Assist in planning and execution of special events, meetings, and hospitality events organized by the Physician Assistant program and/or CHST including but not limited to orientation/academic day, summative evaluation days, PA Coating Ceremony, and commencement.
  • Provide administrative support to faculty with their courses such as posting lecture materials, syllabi, proctoring exams, scheduling of lectures, etc.
Clinical Rotation Coordination:
  • Maintain databases including but not limited to, affiliation agreements, board certification, current license, CVs within 2 years for adjunct and principal faculty and preceptors.
    • Point of contact for and maintenance of programs E*Value (rotation specific logging), InPlace (student tracking system), similar interfaces with other hospital systems.
    • Contact database for alumni, and guest lecturers.
    • Maintain database of annual faculty appointments for preceptors.
  • Obtain and maintain student files, including student rotation documents containing confidential medical documents.
  • Work closely with the clinical education team to send out mailings to existing and new preceptors yearly to coordinate new rotation schedule.
  • Assist faculty/staff with such items as filing, preparing clinical files prior to clinical site visits and other tasks as needed.
Admissions and Orientation:
  • Serve as the initial point of contact for potential entrants to the PA program, ensuring timely response to inquiries concerning the program and directing to the appropriate channels.
  • Responsible for scheduling admissions interviews, conducting program tour of facilities / arranging campus tours, assisting faculty with college recruitment events.
  • Coordinate and schedule all student interviews for entrance into the PA program and other-related tasks.
  • Organize and coordinate the 'onboarding' of new students, including communicating timely information regarding orientation, scheduling, and other important updates.
Budgets and Accounting - Financial & Human Resources
  • Process and track paperwork for Human Resources for guest lecturers and adjunct faculty members honoraria (i.e. hiring and contract processing, payment administration).
  • Coordinate and process financial transactions (procurement card purchases, Invoice Payment Forms, Requisitions etc.) for office/other program supplies etc. for faculty and staff.




Required Qualifications:

  • 2-4 years related experience, preferably in an academic setting
  • Strong computer skills (internet, Microsoft office suite, Outlook email, Qualtrics)
  • Strong interpersonal skills and an ability to work effectively with others in a team environment
  • Professional verbal and written communication skills
  • Customer focus
  • Strong organizational skills, attention to detail, ability to prioritize and manage multiple tasks, and ability to complete projects under time constraints
  • Ability to handle highly confidential information in a professional manner




Preferred Qualifications:





Department/College Description
Envisioned as an opportunity to develop new approaches to better enable and prepare healthcare practitioners to take advantage of the future of technology embedded care and support, the College of Health Sciences and Technology consists of 3 academic units: the Department of Clinical Health Professions, the Department of Medical Sciences, Health, and Management, and the Wegmans School of Health and Nutrition and offers BS degrees in Biomedical Sciences, Global Public Health, Diagnostic Medical Sonography, Exercise Science, Nutritional Sciences, and Physician Assistant (BS/MS) and graduate degrees in Dietetics and Nutrition (MS), Health Systems Management (MS), Health and Well-Being Management (MS) and Medical Illustration (MFA).



Minimum Qualifications

  • 2-4 years related experience, preferably in an academic setting
  • Strong computer skills (internet, Microsoft office suite, Outlook email, Qualtrics)
  • Strong interpersonal skills and an ability to work effectively with others in a team environment
  • Professional verbal and written communication skills
  • Customer focus
  • Strong organizational skills, attention to detail, ability to prioritize and manage multiple tasks, and ability to complete projects under time constraints
  • Ability to handle highly confidential information in a professional manner






Professional Area:

Employment Category: Fulltime

Staff Job Function: Wage Band: $16 - $25

Hourly/Salary Minimum: $16

Hourly/Salary Maximum: $25



How to Apply
In order to be considered for this position, you must apply for it at: . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.


The direct link to this posting can be found here:



Additional Details





Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the 'Great Colleges to Work For.' RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit and .

As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at:



RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov



Hourly/Salary Minimum: 16

Hourly/Salary Maximum: 25














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About Rochester Institute of Technology

Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at .

Connections working at Rochester Institute of Technology

Job Tags

Hourly pay, Full time, Contract work, Second job,

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